The trust layer for agentic commerce
Trust every invoice.
Aptosi is the trust layer for agentic B2B commerce — starting at the AP inbox. Every vendor, invoice, and receipt gets a clear verdict: Match, or Unusual Activity. Your team reads it. Your agents read it. Everyone moves on the same signal.
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Microsoft 365 & Google Workspace
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AP INBOX · LIVE
A
✓ Match
Aptosi Analysis
Recurring API usage invoice. Sender, billing pattern, and amount range match 9 prior invoices from this vendor. Safe to route to GL.
✓ Sender domain verified — anthropic.com
✓ Usage-based amount within expected range
✓ Bank details unchanged · ACH on file
L
✓ Match
Aptosi Analysis
Recurring monthly SaaS charge. Seat count and amount match the active subscription on file. Consistent for 14 months.
✓ Recurring pattern confirmed
✓ Seat count matches HRIS headcount sync
✓ Sender domain verified — linear.app
??
⚠ Unusual Activity
Aptosi Analysis — Review Recommended
This message appears to impersonate Google Cloud using a lookalike domain (zeros in place of letter "o"). The legitimate vendor sends from cloud.google.com. Do not update bank details from this email.
! Lookalike domain — g00gle-cloud.com vs. cloud.google.com
! Bank account not in vendor registry
· Sent 4 minutes after legitimate Google Cloud invoice
! No prior contact from this address
NL
✓ Match
Aptosi Analysis
Payment receipt matches the approved invoice on file. No action needed — receipt logged to vendor record.
✓ Matches approved invoice #NL-8821
✓ Sender verified
VN
⚠ Unusual Activity
Aptosi Analysis — Review Before Onboarding
New vendor with no prior history. Wire instructions reference an international account not matching the W-9 address. Recommend manual verification before adding to vendor master.
· First contact — no vendor history
! Bank country doesn't match W-9 address
· Domain registered 11 days ago
↑ Tap any invoice to see what Aptosi found
See It In Action
Quantify Risk. Create Trust.
☆
Anthropic
Invoice #ANT-2024
Apr 30
☆
OpenAI
Unusual Activity ⚠️
Monthly statement — April
invoice_openai.pdf
9:54 AM
☆
G00gle Cloud
Unusual Activity ⚠️
Google Cloud Invoice DUE SOON!
invoice_openai.pdf
Apr 28
☆
Northland Logistics
Invoice #NL-0441
Apr 25
01 — Inbox Integration
Works inside Gmail and Outlook — no new tabs. Labels appear directly in your existing inbox, visible to your whole team.
10
Daily Scans
10
Monthly Scans
199
Total Scans
$10,653.60 / $62,668.21
4 / 24
Unusual / Total Invoices
17%
M
Risk Profile
High > 20% (H)
Medium < 20% (M)
Low = 0% (L)
99.9%
Accuracy
626
Vendors
Total Invoice Value
83%
Match
Unusual
Top 6 vendors by invoices
Top 6 vendors by total amount
02 — Dashboard
Real-time AP intelligence at a glance. Risk profile, payable volume, and top vendors — updated in real-time.
Aptosi
Dashboard
Vendors
Audits And Reports
Invoice Audits
RISK PROFILE ● HIGH ℹ
Items per page
● Match
● Unusual Activity
Unusual Activity
Email Subject
Re: OpenAI
Vendor Name
OpenAI
Vendor Domain
openai.com
Currency
USD
Invoice Amount
$1,250.00
Confidence
medium
Invoice Number
--
Email Provider
google
Received Inbox
you@company.com
Why was this flagged as unusual activity?
ℹ
Unusual Activity: No matching criteria met (Bank or Identity)
03 — Invoice Audits
Every vendor and payable, analyzed, labeled, and export-ready for audit season. Match: fully vetted and ready for payment/downstream processing. Unusual Activity: lets you know something's not right.
04 — APTOSI VIRTUAL ASSISTANT
Ask AVA anything about your AP inbox. Payables, vendors, risk summaries — in plain English, in seconds.
Where Aptosi Already Lives
Plugs into the systems
your finance team already uses.
No new tabs. No new logins. Aptosi meets your team — and your agents — where they already work. If your system has an API, we can integrate with it.
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Email Inbox
ERP & Accounting
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Aptosi
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Alerts & Notifications
Pricing
Designed for the team
actually doing the work.
Start free, scale when you need to, talk to us when you outgrow it.
Community
Solo AP · 1 inbox
$0 / mo
For solo AP and small teams getting started.
- 1 inbox protected
- 25 payables scanned / month
- 25 vendors
- 7-day historical audit
- Slack / Teams / Email alerts
- Integrates with QuickBooks Online & vendor database exports
Standard
Growing teams · Self-serve
$49 / mo
For finance teams that need more reach.
- 1 inbox protected
- 100 payables scanned / month
- 100 vendors
- 30-day historical audit
- Slack / Teams / Email alerts
- Integrates with QuickBooks Online & vendor database exports
- 8×5 email support
Enterprise
Finance orgs · Talk to sales
Custom
For organizations with multiple inboxes, deep ERP work, and governance requirements.
- Unlimited inboxes, payables, vendors
- Complete historical audit
- Slack / Teams / Email alerts
- Integrates with your ERP/system of record: Netsuite, SAP, Rillet, Coupa, Sage, etc
- Role-based access · API · webhooks
- SSO · audit log export · DPA
- Premier support · 4-hour SLA
How we build trust:
The payables inbox contains some of your most sensitive data. Trust is what makes the inbox safe to automate. Aptosi is what makes this trust verifiable.
From the people who deal with AP every day
"It's always helpful to have tools like this to just cover the corner cases. That's where the problems occur — when things don't go per procedure or you just miss a step."
E.B. · COO · United States · Venture Capital
"Sometimes our software costs will all of a sudden climb several thousand dollars and I'm freaking out… I'm not catching it until three or four days after the fact. If it got flagged right away, that would be incredibly useful."
M.F. · Controller · Richmond VA · SaaS / Tech
"Fraudsters are using AI against us and our employees… We need AI to fight back."
M.R. · Fractional COO/CFO · Palo Alto CA · Professional Services
"I get all the 'Is this correct PO? Is this the correct company?'… It is a lot of misuse of time. Chasing people down shouldn't be my job function. Now multiply that by 150 other people like me within the organization."
A.M. · Senior Acquisitions Manager · Oakland CA · Facility Services
"It takes me two days to pull spend together because whatever spits out of NetSuite is a data dump… There's no other tool out there that does this and it's super important."
G.S. · CFO · Palo Alto CA · Telecom & AI
"When it comes to integrating and making it happen, this looks seamless to me and very, very advanced."
N.S. · Cyber Operations Manager · New Delhi India · Media & Broadcasting
"This can be helpful not only to us but actually to our customers. So they can make sure that they're paying us correctly and not somebody else."
A.M. · Senior Acquisitions Manager · Oakland CA · Facility Services
Payable signals
Tampered invoice PDFs
Duplicate invoices
Inflated amounts
Phantom recurring charges
Mismatched wire instructions
Velocity anomalies
Vendor signals
Lookalike vendor domains
Bank account changes
Suspicious new vendors
Vendor impersonation
Unverified bank registries
Reply-to inconsistencies
Failed sender authentication
Off-pattern timing
Built by Operators, for Operators
Secure and private
by design.
Aptosi is built by operators for operators. We follow the principles of least privilege, security and privacy by design. Our platform and agents adhere to NIST AI RMF and Cybersecurity frameworks, OWASP, CCPA and GDPR. Our solution meets or exceeds the App Defense Alliance's CASA framework and has successfully passed Google Chrome Web Store security reviews.
NIST AI RMF
NIST CSF
OWASP
CCPA
GDPR
CASA · App Defense Alliance
Chrome Web Store · Reviewed
Get Started
Fraud is reported
every 10 seconds.
Are you ready?
US FTC, 2025
Connect your inbox. Let Aptosi read it before your team — and your agents — do.